Working models and organization
Frame flex office, remote work and the hybrid office with data-driven decisions and a layout that follows real usage patterns.
The six guides share a common conviction: a working model cannot be decreed, it must first be measured and then designed. On the ground, 70% of hybrid projects fail for lack of joint HR and spatial framing. On the real estate side, the m² savings achievable with a well-calibrated flex office range between 25 and 35%, provided that concentration and team bonds are protected. Kytom operates at the intersection of all three subjects: HR policy, workstation ratio, spatial design. Our 11 agencies deploy occupancy diagnostics over 2 to 4 weeks, then translate the trade-offs into zoning, furniture and acoustics, on an average surface area of 850 m² per project.
All guides in this category
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« We want to switch to flex, but without breaking the team »
Moving to flex office without breaking the team
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« We are at 30% on-site, we want to raise it »
Bringing teams back to the office
Raising on-site presence from 30% to 60 or 70% requires more than an email from management. The guide sets out the levers that work: quality of spaces, team rituals, services, and 4 common mistakes to avoid based on feedback from 80+ Kytom projects.
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« 2, 3 or 4 days on-site »
Setting the remote-work policy and its impact on the fit-out
2, 3 or 4 days on site: each scenario calls for a different layout. This guide combines HR policy and spatial design, with a decision matrix tailored to HR and real estate directors, and the m² ratios per scenario.
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« Partial on-site presence, how do we fit out »
Designing a hybrid office
Designing a hybrid office means thinking simultaneously about partial on-site presence, video conferencing and asynchronous collaboration. The guide details the typical zoning, audiovisual equipment, and meeting room sizing according to newly measured usage patterns.
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« How many desks for how many employees in flex »
The ideal desk-to-headcount ratio in flex office
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« What will we do in our offices in five years »
The office of tomorrow: what our spaces will look like in 2030
Which spaces in 5 years? The guide projects the structuring trends (artificial intelligence, energy efficiency, regulatory obligations to reduce consumption in the office sector, generational expectations) and offers a forward-looking framework for leaders investing today on a 9-year lease.
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Frequently asked questions about this category
Which guide should I start with?
It all depends on the starting point. If the remote work policy is already set, start with the hybrid office layout or the workstation-to-headcount ratio. If management is still hesitating over the number of days, start with the remote work policy guide. For a full switchover project, the flex office guide is the entry point. Leaders considering a 9-year lease will benefit from reading the 2030 guide first.
What workstation-per-employee ratio should I aim for in flex office?
The ratios observed by Kytom across 80+ projects fall between 0.6 and 0.8 workstations per employee, depending on the remote work rate and the sector. This range largely holds true for the French office sector. An overly aggressive ratio (0.5) generates stress and forced working from home. The workstation-to-headcount ratio guide details the calculation method based on real occupancy measurements over 4 to 6 weeks.
How do you bring teams back to the office?
Three levers work: a quality environment (acoustics, light, furniture), team rituals anchored on fixed days, and services that justify the trip (catering, concierge services, equipped rooms). Constraint alone produces disengagement. The return to the office guide details the typical sequence over 6 months and the 4 common mistakes to avoid.
Are flex office and concentration compatible?
Yes, provided you allocate 25 to 30% of the surface area to concentration zones: individual pods, quiet rooms, phone booths. The risks of cognitive fatigue are proven in dense open spaces with no fallback option. The hybrid office guide details the typical zoning and sizing by space type. Signature acoustic furniture (Vitra, Alcove-type) remains a proven technical reference.