Partner program for commercial real estate advisors

02

Formalized referencing in 4 to 8 weeks

Referencing follows a written sequence. Kytom audits the candidate advisor's structure, reviews 3 significant transactions from the last 24 months and conducts an interview with management. The standard timeframe is between 4 and 8 weeks depending on the complexity of the geographic and sector scope. The reciprocal commitments are documented in the agreement:

• On the Kytom side: contractual confidentiality of the files transmitted, a prompt response, within a few business days, on any qualified brief, a single point of contact designated by regional agency, access to the ratio database updated quarterly.
• On the partner side: transmission of documented programs (usable m², target ratios, technical constraints, tenant schedule), compliance with the scope of intervention, reporting of any conflicts of interest.

The agreement renews automatically each year, after a joint review. No exclusivity is required, no volume target is imposed: a volume target would mechanically bias the quality of the upstream brief and push the partner to submit immature files. The scope of intervention, the roles and the governance appear in an appendix and remain stable throughout the application period. The cornerstone of the arrangement: non-solicitation of the client. The partner keeps the commercial relationship, its own sign-off and its transaction fees; Kytom intervenes only on the fit-out phase, within the frame set by the agreement. This written clarity avoids the gray areas that usually weaken this kind of arrangement. When this framework is not relevant. The program brings no value to an advisor handling fewer than 3 office transactions per year: the cost of setting up the agreement and auditing the 3 significant transactions does not pay off. Likewise, a broker whose practice is limited to introductions without post-lease follow-up is not meant to enter the program: the value Kytom expects relates to the quality of the upstream brief, not the volume of introductions.

03

Shared tools: ratios, costs, technical references to secure the broker brief

For the B2B partner: a tenant brief enriched with documented ratios significantly shortens the negotiation phase and reduces post-signature renegotiations linked to a poor estimate of fit-out costs. This is the operational purpose of the shared space: to transform the broker brief, often based on headline rent alone, into a tenant file that incorporates total occupancy cost and technical feasibility from the very first meeting. Each referenced advisor accesses a dedicated space, hosted on sovereign infrastructure, updated quarterly. The database covers 6 asset types (multi-tenant offices, high-rise buildings, category 5 public-access buildings, open space floors, occupied sites under restructuring, flex spaces) and feeds directly into the upstream cost estimates provided to tenants. The shared data includes occupancy ratios by activity (8 to 14 m² per workstation, updated quarterly), fit-out costs in EUR/m² by service level, reference technical sheets for high-rise buildings, category 5 public-access buildings and floors, as well as observed execution times from the program phase to delivery. These benchmarks come from our portfolio of office projects and are updated regularly. The documented floors cover a range of 200 to 3,000 m². The median observed timeframe on routine operations is 12 weeks of construction, excluding the program phase and public procurement. The references rely on the NF S31-080 standard of January 2006, which defines the levels and criteria for acoustic performance for offices and associated spaces, on the CNPP's Q18 and Q19 for fire protection, and on the decret tertiaire for the energy trajectory. Limits of the shared ratios. The 8 to 14 m² per workstation ranges cease to be usable on high-turnover sites (call centers, service production floors > 200 people/day): the intra-category dispersion exceeds the average and requires a specific survey. Likewise, the costs per m² are not transposable to a high-rise operation under category 1 public-access building regime without engineering recalibration: the database remains a framing benchmark, not a contractual cost estimate.

04

Contractualized governance and documentary traceability

Governance distinguishes between routine operations and complex files, with steering cadences adapted to each risk profile.

1. Joint annual review: assessment of the operations conducted, gaps observed between the initial program and delivery, documented areas for improvement, adjustment of the scope for the following year.
2. Weekly meetings on complex files: occupied sites, major restructurings, high-rise buildings, category 1 to 4 public-access buildings, coordinated multi-site operations.
3. Alerts within 24 hours: any significant schedule or budget deviation triggers a written notification sent simultaneously to the partner and the tenant client.

Traceability is complete: signed minutes at each meeting, a construction log accessible remotely, a time-stamped register of technical decisions, archived snagging clearance letters. This discipline meets a documented expectation of institutional asset managers who require an audit trail compliant with their procedures, as we observe on the mandates carried out for regulated funds. On operations carried out on behalf of regulated funds, Kytom produces an end-of-construction file compatible with institutional broker reference frameworks according to the mandate. When this governance is disproportionate. On an operation of less than 300 m² with a single tenant and a schedule under 8 weeks, the weekly cadence and the 24-hour alerts add a coordination cost higher than the reliability gain: a bimonthly construction meeting is sufficient.